Privacy Policy

Welcome to Rally for the Valley.

Rally for the Valley is a community fundraiser supporting recovery from the July 27, 2026 tornado. We ask people to share contact information, and in some cases personal stories about a difficult experience. We take that seriously, and this page explains what we collect and what we do with it.

This policy covers this website, at rallyforthevalleywi.com. It does not cover information collected offline, or the practices of other organizations we link to.

Questions about anything here? Contact us.

Information we collect

We only ask for what we need, and we tell you why at the point we ask.

When you RSVP or sign up for updates: name, email address, and optionally other details you choose to give us. We use this to plan for attendance and to send event updates.

When you apply to participate: if you apply as a vendor, volunteer, sponsor, or partner, we collect the information on that application, which may include your name, business or organization, contact information, and details about what you’re offering.

When you contact us: your name, email address, phone number if you provide it, and whatever you write or attach.

When you donate: our partners’ payment processor collects and handles your payment information. We do not see or store full card numbers. We may receive your name, email, mailing address, and the amount and date of your transaction.

Rally for the Valley provides links to independent nonprofit organizations supporting tornado recovery. When you choose to donate, you leave the Rally for the Valley website and complete your contribution directly with the nonprofit you select. Rally for the Valley does not process, receive, pool or distribute those beneficiary donations. The receiving nonprofit’s terms, privacy practices and donation policies apply to that transaction.

When buy merchandise: our partner’s (Amano Print House) payment processor collects and handles your payment information. We do not see or store full card numbers. We may receive your name, email, mailing address, and the amount and date of your transaction.

When you share your story: whatever you choose to submit, which may include your name, contact information, your account of the tornado and its aftermath, photographs, video, or other documentation, and the permission choices you make on the form.

Story submissions

Stories get special treatment, because they are personal in a way an email signup is not.

Submitting a story is not the same as consenting to publish it. The submission form asks how, and whether, you want your story shared. We follow those choices. If you ask to remain anonymous, we do not attach your name. If you share privately, we do not publish it.

We may store submissions as part of a community record of the tornado and its recovery. If you’d rather your story not be kept at all, tell us and we’ll delete it.

You can change your mind. Contact us at any time to update your permissions or ask us to remove your story. We will act on that going forward, though we cannot recall material already printed, broadcast, or shared elsewhere by others.

Please don’t submit information that identifies other people without their knowledge.

How we use your information

We use what we collect to:

• Plan, operate, and communicate about the event
• Send you updates you asked for, including schedule changes, weather and day-of information
• Process merchandise orders
• Review and respond to applications to participate
• Collect, and where permitted share, community stories
• Answer your questions
• Understand how the site is used so we can improve it
• Prevent fraud and abuse

We do not sell your personal information, and we do not share it with advertisers.

Who we share it with

We share information only with:

• Service providers who help us run the site and the event, such as our web host, email provider, form software, and payment processor. They may only use it to provide those services to us.
• Event and recovery partners, where you have asked to be connected to them, such as when you volunteer through a partner organization or apply to a program they administer.
• Anyone, when you’ve given permission, as with a story you’ve cleared for public use.
• Authorities, if we are legally required to, or where it is necessary to protect someone’s safety.

Log files and analytics

Like most websites, our host records standard log data when you visit: IP address, browser type, internet service provider, date and time, referring and exit pages. We use this to keep the site running and understand general traffic patterns, not to identify individuals.

Cookies

We use cookies to keep the site working properly and remember your preferences. You can disable cookies in your browser settings, though some parts of the site may stop working correctly.

Links to other sites

We link to recovery resources, relief funds, government agencies and partner organizations. Once you follow one of those links, you’re on their site under their privacy policy, not ours. We aren’t responsible for their practices, and we’d encourage you to read their policies.

How long we keep information

We keep event and contact information for as long as we need it for the purposes described here, then delete it.

Story submissions may be kept longer, as part of the community record, unless you ask us to remove yours.

Your rights

You can ask us to:

• Tell you what information we hold about you
• Correct anything that’s wrong or incomplete
• Delete your information
• Stop sending you email, which you can also do with the unsubscribe link in any message
• Stop or limit how we use your information
• Send you a copy of your data

To make any of these requests, contact us. We’ll respond within 30 days.

Depending on where you live, you may have additional rights under laws such as the California Consumer Privacy Act or the General Data Protection Regulation. We honor these requests regardless of where you live. We do not sell or share personal information as those terms are defined under California law.

Children

We do not knowingly collect personal information from children under 16 without a parent or guardian’s involvement.

Young people were affected by this tornado too, and their experiences matter. If someone under 16 wants to share a story, we ask that a parent or guardian submit it with them or give permission. If you believe a child has given us information without that, contact us and we’ll remove it.

Changes to this policy

We may update this policy as the event and recovery work develop. The date at the top shows the most recent revision.

Contact

Questions, requests, or concerns about your information? Contact us.

Rally for the Valley, Menasha, WI